Timesheet Calculator
Free · no signup · weekly hours & overtime
Enter each day's clock-in and clock-out time, subtract breaks, choose your overtime rule, and total the week in regular hours, overtime, and gross pay.
Short answer
A timesheet calculatortotals each day's start and end time, subtracts unpaid breaks, and adds the week together. Under the federal rule, hours over 40 in a week are overtime at 1.5×, and some states also count long days as overtime before the week ends.
Total hours this week
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Enter your clock-in and clock-out times to see your hours and pay.
Timesheet guides
How do you calculate a timesheet?
Work each day out first: subtract start time from end time, then subtract any unpaid lunch or break. Once you have the daily hours, add them for the week and split anything above the overtime threshold into a separate pay bucket.
This tool does that automatically, including overnight shifts, payroll rounding, and state rules like California daily overtime. That makes it useful both for filling out a weekly timesheet and for checking whether payroll counted your hours the same way.
Weekly pay at $20/hour (federal 40-hour rule)
| Hours worked | Regular | Overtime | Gross pay |
|---|---|---|---|
| 40 hours | 40.00 h | 0.00 h | $800 |
| 45 hours | 40.00 h | 5.00 h | $950 |
| 50 hours | 40.00 h | 10.00 h | $1,100 |
Federal FLSA rule: time-and-a-half on hours over 40 in a workweek. Gross pay before taxes. California-style daily-overtime states change the split — pick your state in the calculator.
How we calculate this
This calculator turns clock times into paid hours the same way payroll does:
- Each shift. clock-out minus clock-in, minus your unpaid break. If the out time is earlier than the in time, the shift is treated as overnight (it crossed midnight). Punches can be rounded to the nearest 5, 6, or 15 minutes to match your employer's rule.
- The week. daily hours are added into a weekly total, then split into regular, overtime (1.5×), and double-time (2×) using the federal 40-hour rule plus your state's daily-overtime rule where one exists.
- Pay. regular hours × rate + overtime × rate × 1.5 + double-time × rate × 2 = gross pay before taxes. Leave the rate blank for an hours-only total.
Assumptions
- Non-exempt hourly employee — salaried-exempt roles earn no overtime.
- Unpaid breaks are entered and deducted; paid breaks are not entered.
- Gross pay — taxes and deductions come out after (see the paycheck calculator).
Sources
Last reviewed: July 17, 2026
Frequently asked questions
How do I calculate my work hours?+
Convert your clock-in and clock-out times to a 24-hour value, subtract the start from the end, then subtract any unpaid break. For example, 9:00 AM to 5:00 PM is 8 hours; take off a 30-minute lunch and you worked 7.5 hours. This calculator does it for you — enter your times for each day and it totals the week, in decimal hours (7.50) or hours and minutes (7:30).
How do I add up hours and minutes for payroll?+
Payroll runs on decimal hours, not hours-and-minutes, so 7 hours 30 minutes is 7.5, and 7 hours 15 minutes is 7.25 (15 ÷ 60 = 0.25). Add the decimal hours for each day to get the weekly total. This tool shows both formats and can round each punch to the nearest 5, 6, or 15 minutes to match your employer's payroll rules.
How does the calculator handle a lunch break?+
Enter the unpaid break in minutes for each day and it's subtracted from that day's total. A 30-minute lunch on an 8.5-hour shift leaves 8 paid hours. Paid breaks shouldn't be entered — only deduct time you're not paid for.
How is overtime calculated on a timesheet?+
Under federal law, overtime is 1.5× your rate for hours over 40 in a workweek. A few states — California, Alaska, Nevada, and Colorado — also pay overtime after a set number of hours in a single day (California: 1.5× after 8 hours, 2× after 12). Pick your state and the calculator splits your week into regular, overtime, and double-time hours automatically.
Can it calculate overnight shifts that cross midnight?+
Yes. If your clock-out time is earlier than your clock-in time — say 10:00 PM to 6:00 AM — the calculator assumes the shift ran overnight and counts 8 hours, not a negative number.
How do I calculate pay from my hours?+
Enter your hourly rate and the calculator multiplies your regular hours by the rate, overtime hours by 1.5× the rate, and any double-time hours by 2×, then adds them for your gross pay before taxes. Leave the rate blank if you only want the hours.
What time formats can I enter?+
Almost any — "9:00 AM", "9am", "09:00", "17:30", or "0900" all work. You can mix 12-hour and 24-hour times across the week; the calculator normalizes them.
Can I save or share my timesheet?+
Yes. Your entries are saved in the page's web address, so you can bookmark it, reopen it later, or send the link to someone — no account needed. You can also print the timesheet or download it as a CSV file for your records.
Related tools
This tool estimates hours worked and gross pay before taxes and is for information, not legal or payroll advice. For a simpler week card, use the time card calculator; for take-home pay after taxes, use the paycheck calculator.